What is an Exhibitor Manual?

In this article, we explore the benefits of an online exhibitor manual and how it can streamline your processes and workflow, saving time and resources. But what is an Exhibitor Manual?

An Exhibitor Manual is a vital administrative tool for both event organisers and exhibitors. It streamlines processes and workflows, saving time and resources while enhancing customer relationships and return on investment (ROI).

Updated 2 days ago

Event Essential Information

Event Rules

General

Hannah Mason

No new updates for me!

Noah Coates

When was that deadline again?

Emily Watson

What gate do I need for access?

Your Event Bible:
The Exhibitor Manual

An online exhibitor manual such as Eventflow consolidates all essential event information into one place, aiding exhibitor onboarding and ensuring they are well-prepared for your event. It serves as a comprehensive resource for event staff to streamline event management and ensure the smooth running of the exhibition.

Everything in one place

From build, to access, to guest information

Everything an exhibitor needs to know

To help them exhibit successfully at your event

A great resource for event staff

To help streamline your event management

Your exhibitor manual is a place to collate ALL your event information to help onboard your exhibitors to your event. This can include:

General Event Information
Build-Up and Breakdown Rules and Regulations
Health & Safety Guidelines
Access Information
Ticketing Details
Marketing Opportunities
Onsite Hospitality Options
Maps and Plans
Deadlines
Preferred Suppliers
Updates and Announcements
Relevant Contact Details

And much, much more dependent on the size and scale of your event.

Everything an Exhibitor Needs to Know in the Exhibitor Manual

For maximum effectiveness, each section of the exhibitor manual should be clearly labelled for easy navigation. The manual must contain everything an exhibitor needs to exhibit successfully at your event. This ensures peace of mind for organisers, knowing they've communicated all necessary information for a successful and safe event.

Excella
Electrical

Main contact

address

Luke Holmes

Who should I speak to about electrics?

Lara Sharpe

Who is the event EPOS supplier?

How can an Event Manual improve relationships?

Managing an event involves numerous processes, rules, regulations, and health and safety documentation that exhibitors need to be aware of. Traditionally, this information is shared via Word documents, PDFs, and repetitive emails, which can be time-consuming and may hinder exhibitor relationships.

An online exhibitor manual such as Eventflow alleviates this by:

Keeping Track of Communications: Monitoring what information has been shared and what is outstanding.
Reducing Repetitive Chasing: Minimising the feeling of constant follow-ups between organisers and exhibitors.
Coordinating and Simplifying Processes: Improving team efficiency through streamlined workflows.
Automating Tasks: Reducing manual effort and potential for errors.

For exhibitors, whether your event is their main focus or one of many, the exhibitor manual helps justify their investment by clearly outlining how to maximise every opportunity. It simplifies their participation, reducing the internal resources they need to allocate, thereby enhancing their ROI.

In essence, an online exhibitor manual enables organisers and exhibitors to work together simply and effectively, fostering strong relationships within the event management sphere.

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Theresa French

Interface Designer

Top 4 Benefits of Exhibitor Manual Software

Enhanced Customer Relationships: Improves ROI for both organisers and exhibitors by fostering transparent communication.

Efficient Team Management: Streamlines processes and automates tasks, allowing your team to focus on other critical areas.

Peace of Mind: Ensures everyone has the information required for a successful and safe event, reducing the risk of oversights.

Long-Term Efficiency: Once established, you only need to update information for future events, saving time year after year.

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How Does an Exhibitor Manual
Streamline Workflow?

An Exhibitor Manual streamlines workflow by:

Centralising Event Information: All details are organised in one accessible location.
Ensuring Easy Navigation: Exhibitors can quickly find what they need without unnecessary delays.
Listing Deadlines Chronologically: Acts as a checklist to prevent missed deadlines and last-minute rushes.
Highlighting Marketing Opportunities: Helps exhibitors maximise benefits and enhance their event presence.
Providing Preferred Supplier Contacts: Facilitates easy communication with trusted vendors.
Managing Forms Online: Eliminates repetitive emails and paperwork through digital submissions.
Offering Downloadable Resources: Maps and access information are readily available for planning purposes.
Enabling Instant Updates: Keeps everyone informed with the latest information, reducing confusion.
Simplifying Contact Information: Relevant contacts are easy to find, streamlining communication channels.

The Exhibitor Manual saves time and resources, allowing your team and exhibitors to work efficiently, reducing repetitive communications and enhancing overall event management.

Conclusion

An online Exhibitor Manual not only manages exhibitor relationships but also contributes significantly to the event's overall success. By streamlining communication and consolidating essential information, it becomes an indispensable tool in event management that benefits everyone involved. Implementing an effective Exhibitor Manual such as Eventflow is a strategic step towards delivering successful events and fostering strong exhibitor partnerships in the competitive world of exhibitions.